Workofo

WORKOFO allows you to schedule tasks within a shift. For example: report preparation, store closing/opening, cleaning, etc.

Tasks are assigned according to a rule created in the system - Additional tasks.

How to create a rule for additional tasks - read more.

How is it different from another task? 
- The other task is assigned directly to the employee, with the name of the task and the time. Used in cases where it is desired to schedule work for a specific employee that is not repetitive 
- Additional tasks are assigned by the system according to a scheduled rule - Additional tasks.

If you create an additional tasks rule in the system, the system will show the tasks assigned to the shifts of a specific staff member in the daily schedule.

The system will also display the tasks that could not be assigned. There may be several reasons for this:

a) Insufficient resources

b) There are no staff with the necessary expertise

c) The rule is not designed correctly

The assignments can be reviewed and adjusted as needed:

1. In the timetable, select view schedule - Day

2. By selecting the day you want to view (the system will always open today's day), you can see the additional tasks scheduled into shifts below.

3. You can adjust the time of the task by hovering the mouse over it and pressing the left mouse button (after making the adjustments, you have to press the save button).

Further development of the functionality is foreseen:

- Additional functionality: reschedule daily tasks. The functionality aims to schedule as many tasks as possible into the current work shifts (to leave as few unassigned tasks as possible after a schedule change).

- Manual assignment of tasks: the schedule administrator will have the possibility to assign a task directly to an employee in a shift according to the task requirements.

- Export of tasks in Excel format. Aim to have a daily Excel export with task breakdown for employees to provide a paper version.

- Tracking of task completion. It is envisaged that a new module will be added to the system that will allow a staff member with an assigned task to mark when the task has been started/completed and to report back.