WORKOFO supports different user rights. Users with different rights can perform different actions in the system.


The Table below provides an overview of system user rights in the system:


RightsWho grants the rights?Possible actions
WebsiteMobile app
Organisation managerAnother manager of the organisation or WORKOFO system administrators
  • Grant right to new managers
  • Grant rights of the Organisation manager
  • Import historical data
  • Create rules across the organisation
  • Create new groups
  • All rights available to the Group/ entity manager
  • Viewing the timetable
  • Graph filtering, sorting
  • Checking statistics
  • Setting the deadline for requests
  • Approval of staff requests (shift change, absence requests, shift swap request)
  • Request for approval of work schedule (if the functionality is used in the organisation)

Group/ entity managerOrganisation manager
  • Add/ remove an employee in the managed group
  • Change business hours of the entity
  • Manage work schedules (change shifts, optimise, create versions)
  • Create new business rules for a managed group only
  • Set group's budget
  • Generate group reports
  • Approve employee requests (exchange shifts, change shifts)
  • Create and send invitations for unassigned shifts
  • Send an invitation to an employee to use the system 
  • Viewing the timetable
  • Graph filtering, sorting
  • Checking statistics
  • Setting the deadline for requests
  • Approval of staff requests (shift change, absence requests, shift swap request)
  • Request for approval of work schedule (if the functionality is used in the organisation)
EmployeeGroup/ entity manager or organisation manager
  • View the actual work schedule version 
  • Complete requests

  • View the Actual version of the timetable
  • Fill in preferences
  • Request changes to shift parameters
  • Get a call and apply for an unassigned shift
  • Swap shifts with other staff


If necessary, to add a new group of rights, contact WORKOFO system administrators.


Related articles:

How do I invite a new manager?

How do I assign rights of an organisation manager?

How do I grant access for employee login?